Fall is one of the busiest times for church events and on-campus activities. From back-to-school parties to Fall Break discipleship weekends to church-wide programs around Thanksgiving and Christmas. It can feel like a tornado just hit your staff if you don’t proactively deal with a few logistical details in advance.
As you’re dreaming big about the fall ministry season, consider doing these 10 things to take control of your fall scheduling and avoid feeling overwhelmed:
- Walk through the entire facility and note any necessary repairs or upgrades.
- Create a master calendar of events.
- Book a cleaning crew for non-regular cleaning opportunities based on events.
- Allocate space in advance to prevent double booking of rooms.
- Assign necessary resources.
- Assess what needed resources need to be replaced, repaired, or upgraded.
- Purchase new or additional resources.
- Determine who will be responsible for turning lights on and off, unlocking and locking the doors, and setting room temperatures.
- Meet with staff responsible for leading each event to ensure needs are understood and expectations are met.
- Catalogue all information in a central place that is accessible to all necessary parties.
There is no easy way around the hard work of some of these items. The good news is that many of the items listed above can be streamlined with technology which can be accessed with any internet connection. No more late night trips to the church building. No more surprises when two ministry leaders discover they need the same space and resources at the same time. No more surprises. Period.
Are you ready for the fall season of ministry? Will you pull out the paper calendar again, or are you ready to start evaluating how technology can improve your event and facility planning?